Every business, regardless of size, collects and maintains confidential information on clients and employees. Protecting sensitive information is a legal requirement. According to FACTA (The Fair and Accurate Credit Transactions Act) as well as HIPPA (The Health Insurance Portability and Accountability Act), companies must protect the sensitivity of information in their possession. Companies that fail to comply with these laws can be fined. Besides being fined, a data breach can harm the reputation of a company, which in turn can have a negative impact on the company’s financial situation. The need for document shredding in Denver is clear, but the best way to go about it is often not as obvious.
There are two distinct types of commercial document shredding: purge and recurring service. As the term suggests, purge shredding is a “one-time” event where a large volume of documents are shredded and disposed of in one operation. XpresShred is a commercial service that can provide on-site mobile shredding services, document collection, and off-site shredding as well as drop-off and shred at the company’s secure facility. Purge shredding is often a once a year undertaking. Many companies adhere to a document management plan. For the plan to be successful, the company must develop and maintain a program of regularly scheduled shredding.
Commercially available shredders are designed for personal or small volume shredding. Mobile document shredding takes place at the client’s facility. A truck comes and parks. Documents are collected and shredded on-site. If it is felt warranted, someone from the company can watch the operation. As well as on-site shredding, shredding companies can provide hard drive destruction in Denver. For large volumes of documents, off-site shredding is the logical choice. The service is similar. The only real difference is the shredding takes place in a secure, off-site location. Although the opportunity to witness the shredding operation is not available, a certificate of destruction is provided for audit purposes.